Ask any finance controller what keeps them up at night, and the answer is almost always the same: closing the books on time. And at the heart of that stress? Accounts Payable.

Vendor bills don’t just “arrive.” They flood in. PDFs attached to emails, Excel files from overseas suppliers, paper invoices scanned from the warehouse, uploads into supplier portals that don’t sync with ERP. Each one requires human intervention—keying data, matching to purchase orders, checking goods receipts, chasing down approvals.

This is the first mile of accounting. And it’s messy. Tedious. Costly.

For the AP team, it’s death by a thousand cuts. Long hours. Endless back-and-forth emails chasing approvals. Duplicate payments slipping through. Missed discounts, Supplier management and service disruption . A compliance risk hanging overhead because 3-way match of ERP is fall short!

The Pain of Manual Payables

• Slow cycle times: Invoices sit idle for days waiting for coding, approvals, or matching.

• Compliance blind spots: Without proper 3-way matching, fraud and duplicate payments creep in.

• Supplier strain: Late payments erode relationships, damage credit terms, and risk penalties.

• Employee fatigue: Finance team and AP clerks burn out reconciling the same invoice issues over and over again. CPAs are turned to data operators, wasting skilled resources!

The result? Controllers find themselves chasing the team for bills instead of partnering with CFOs for growth. Skilled accountants are reduced to data-entry clerks, the grunt work in accounting is all too real. The close drags on, reporting suffers, and the finance team becomes the bottleneck instead of the strategic partner it’s meant to be.

Enter YosiBills: The Compliance-First AI for Payables

That’s why we built YosiBills; an AI agent that automates bill processing from email to ERP, partnering with your finance team to capture and sift through bills, 3-way match, and approval workflows directly inside your ERP with supporting attachments.

With YosiBills, AP finally works the way it should:

• Manage AP mailbox: Every email is scanned for bills, whether PDF, Excel as email of tax invoices, line-level data flows straight into the ERP.

• 3-Way Match by default: invoices are automatically matched against open POs and goods receipts; only exceptions surface for action.

• Approval routing made simple: Follow ERP approvers based on spend type, supplier, or history, cutting cycle time from weeks to days.

• Audit trail built-in: Every approval, edit, or exception is logged, compliance-ready for annual audit without extra effort.

No middleware. No broken integrations needing setup with every new pdf. Just clear intiutive AI for ERP-native automation.

A Day-in-the-Life with YosiBills

Take the AP manager our first believer, a retail company that piloted with; before YosiBills, the accounting function was buried in task overload, 3-person team was coding 2,200 invoices a month manually for multiple regions, often chasing purchasing managers for Service/Goods receipt confirmations. After YosiBills:

• Average bills processing time dropped by 82%.

• Duplicate payment risk disappeared thanks to system-driven checks.

• Approval cycle shrank from 10 days to 2 days, unlocking early payment discounts.

• Qualified Accountant finally redeployed from AP clerk to analysis, vendor strategy & finance business partners!

The CFO was thrilled to close faster with ROI and ease of implementation with YosiBills. The AP manager finally had time to support procurement strategy instead of drowning in inbox chaos. The finance team was no longer the bottleneck—they became the enabler.

Beyond Cost Savings — Strategic Finance

With AI companies are reshaping the finance function to be modern and growth centric over cost centre! It’s about unlocking the true value of qualified accounting teams. Buidling Confidence in compliance. Speed in operations. Freedom to be strategic. With automation handling the repetitive, staff can focus on the numbers that matter: analyzing spend, strengthening supplier partnerships, supporting business growth.

📌 With YosiBills Your payables team deserves more than spreadsheets. Give them an AI partner built for compliance and speed.
👉 Request a YosiBills demo today